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Building the Golfer Roster

The Golfer Roster after a CSV import, with handicaps, tee assignments, and setup checklist.
The Golfer Roster after a CSV import, with handicaps, tee assignments, and setup checklist.

The Golfer Roster is the list of all participants. Every score, pairing, and financial record is tied to a golfer record, so it is important to have accurate information — especially handicap — before pairings are created.

Adding Golfers Manually

  1. Click Golfers in the tournament navigation.
  2. Click Add Golfer (green button, upper right).
  3. Fill in the golfer details (see field reference below).
  4. Click Save Golfer. The golfer appears in the roster.
  5. Repeat for each participant.
Field / Option Description
First Name Optional. Golfer’s first name.
Last Name Required. Golfer’s last name.
Gender Male or Female (default: Male). Affects the Shirt Size label — a Women’s badge appears automatically when Female is selected, helping you order the correct apparel.
Handicap USGA handicap index (whole numbers, e.g., 14). Default is 0 (scratch). Use the +/− buttons or type directly. Used for net score calculations.
Email Optional. Used to send tournament invitations and for golfer identification.
Phone Optional. For contact purposes; printed on the roster if provided.
GHIN Optional. USGA GHIN number for official handicap verification.
Shirt Size Optional. Useful for ordering tournament shirts or apparel. A Women’s badge appears next to this label when the golfer’s gender is set to Female.
Tee The tee color this golfer plays from. Overrides the tournament default tee.
Note Free-text field for any additional notes about the golfer.

Filtering and Searching the Roster

  • Use the search bar to filter golfers by name or email.
  • Use the Gender filter dropdown to display only Male or Female golfers — useful when organizing separate tee assignments or ordering gender-specific apparel.

Importing Golfers from CSV

For large fields, import the entire roster at once using a CSV file.

  1. Prepare a CSV file with columns in this order:

    First, Last, Handicap, Email, Phone, GHIN, ShirtSize, Tee, Note

  2. On the Golfers page, click Import CSV.

  3. Upload your file or paste the CSV contents into the text area.

  4. Review the preview and click Import. All golfers are added in bulk.

Editing and Removing Golfers

  • Click the pencil icon on a golfer card to edit their details.
  • Click the trash icon to delete. Scores tied to a deleted golfer are also removed.

Sending Invitations & Update Notices

The Send Invitations feature emails golfers their tournament details — date, location, tee time, and playing partners. Tourlyx automatically sends the right type of email for each golfer: a first-time invitation or a follow-up update notice, depending on whether that golfer has been emailed before.

How to Send Invitations

  1. Click Golfers in the tournament navigation.
  2. Click the Send Invitations button (envelope icon) near the top of the page.
  3. Select the golfers you wish to email. Only golfers with a saved email address appear in the list.
  4. Click Send. Tourlyx delivers a personalized email to each selected golfer.

Invite vs. Update Emails

Tourlyx tracks whether each golfer has been emailed before and automatically chooses the correct email type:

  • First-time Invitation — sent when a golfer has never been emailed. Subject line: “You’re invited: [Tournament Name]”. Contains the tournament date, location, assigned tee time, and playing partners.
  • Update Notice — sent when a golfer has already received an invitation. Subject line: “Update: [Tournament Name]”. Compares the current tournament details against what was in the previous email and highlights any fields that changed.
Note: Changed fields (date, location, tee time) appear in the update email with an amber highlight and a "Was: [old value]" line beneath them, making it easy for golfers to spot what is different. If nothing has changed, the email includes a note confirming it is simply a reminder.

Invited Badge on Golfer Cards

After a golfer is emailed, their roster card displays an Invited badge showing the date the most recent email was sent. This lets you see at a glance who has been notified and who still needs to be contacted — without having to open any external email tool.

What Is Included in the Email

Field / Option Description
Tournament Name The official name shown prominently in the email header.
Date Tournament start date and total number of days (e.g., “Saturday, July 12, 2026 (3 days)”).
Location Course or city as entered in Tournament Details (omitted if not set).
Your Tee Time The golfer’s assigned tee time and group name, pulled from the Tee Times page. For multi-day tournaments, the earliest scheduled day is shown.
Playing Partners Names of the other golfers in the same group as the recipient.
RSVP Button A one-click button that opens a pre-addressed reply email to the tournament director.
Tip: Set up Tee Times before sending invitations — golfers receive their specific tee time and partner names in the email. If tee times are not yet assigned, the email still delivers the date and location, and you can send an update once pairings are finalized.
Tip: Use the Update Notice feature whenever tournament details change after the initial invite — simply select all golfers and send again. Each golfer's email will clearly show only what changed since the last message.

Pick N — Entering Golfer Picks

If the Pick N wager is enabled, each participant must select N other golfers as their picks before the tournament begins.

  1. Each golfer card shows a Set N Picks button.
  2. Click it to open the picks modal.
  3. Select exactly N golfers from the roster.
  4. Click Save Picks.
  5. Use Randomize All or Import Pick CSV for bulk operations.
Tip: Export your roster as a CSV (**Export CSV** button) to keep a backup or share it with co-organizers before the tournament begins.
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