Funding & Money Flow

Every tournament moves money in several directions at once — entry fees, sponsor seed, fundraisers, self-funded side pots, cash prizes, physical prizes, and director expenses. This chapter explains the two questions Tourlyx answers about all of it: is my tournament funded? and did every dollar reconcile?

Both are answered on the Money tab of the Reports page — the starting point for anything financial. The other financial screens (Money Flow, Golfer Audit, the printable Financial Statement) are the detail behind it, reached by clicking a line on the Money page.

The Money page

The Money tab is the first tab on the Reports page. It has three parts.

Two verdicts

At the top, two cards:

Funded — is there enough money in to cover what’s been promised? Green when committed cash is covered, amber with the gap named when it isn’t. This is the same verdict as the funding worksheet described below.
Reconciled — does every actual dollar collected match a dollar paid out or a named, deliberate reason for the difference? Green when the reconciliation strip nets to zero, amber otherwise. Shows “Settlement not started” until payments and settlement amounts are logged.

The in / out statement

Below the verdicts, a two-column statement: money in on the left (entry fees, sponsor seed, side games, fundraisers, director revenue) and money out + owed on the right (prize purse, contests + champion, side-game payouts, club/director costs, physical prizes owed). Each row opens the report that explains it — entry fees → Golfer Audit, prize purse → Money Flow, and so on.

The reconciliation strip

When “in” and “out” don’t match, a strip appears listing every reason, in two groups:

By design — differences you meant to create: fundraiser proceeds kept for charity, restricted sponsor seed held back, a deliberate purse shorting, a side-pot surplus kept as proceeds, and desk rounding & tips — the sum of the dollar-or-two differences where cash handled at the settlement desk didn’t exactly match a golfer’s computed balance.
Needs a fix — differences to chase down: a registrant who paid but isn’t linked to a golfer, a side-pot that paid out more than it collected, a settlement amount logged short or over, a scored golfer with no registration, physical prizes committed but not yet recorded as handed out. Each of these rows expands to a step-by-step “how to fix this” playbook; when the remainder is non-zero but no single row caught it, a ranked “where to look first” guide appears instead.

The strip ends with the unexplained remainder — what’s left after every named reason. The target is $0.

The per-golfer settlement figures on the Money page reconcile against the exact position the Registrations → Settlement tab uses — the same shared financials source, with flight prizes, Nassau/Wolf and contest fees all included — so the Money report and the Settlement tab always agree.

Is my tournament funded?

The funding worksheet (behind the Money page’s Funded card, and on the Setup budget sheet) gives a plain verdict banner:

Fully accounted for — committed cash is covered by collected cash.
≈ $X for charity — a fundraiser event with a projected surplus.
Short $X — committed payouts exceed collected cash; the banner names the gap.
$X unaccounted — money in exceeds money out with no explanation on record.
Not enough data yet — add golfers and set entry fees to see the picture.

The money model follows whether the tournament is flighted:

Non-flighted — entry fees fund the daily Individual / Twosome / Foursome buckets directly.
Flighted — prizes are drawn from Prize Inventory items, each tagged with a funding source (donated, sponsor, entry fees, or fundraiser). Only entry fees and fundraiser items draw on the cash pool; donated and sponsor items cost the tournament nothing.

Three groups of money are kept separate everywhere:

Group	What it is
Self-funded pools	Skins, match play, Nassau, Wolf, mulligans-to-CTH, self-funded contests. Closed loops — an imbalance means missing scores, not a shortfall.
Fundraisers	Mulligans with no CTH, raffle and putting-contest surplus. Flows to operating revenue.
Operating pool	Everything else. This is what the verdict is about.

One set of numbers

buildTournamentLedger unifies what used to be four overlapping money models into a single source, reporting two labelled figures used on the Money page and every surface behind it:

Funding status — collected cash (entry fees, sponsor seed, fundraiser proceeds, director revenue, self-funded in) versus committed cash (daily purse, overall pool, champion, cash contests, physical inventory, director expenses, self-funded out, sponsor seed held).
Projected net / charity proceeds — the profit-and-loss close-out: what the director keeps or the charity receives.

Sponsor seed restricted (a switch under Champion Payouts in Setup, on by default) controls whether leftover sponsor money — sponsor seed beyond what the champion payouts consume — is treated as restricted (held, not counted as profit) or rolls into the projected net. Turn it off only when the sponsor money is genuinely unrestricted.

Money Flow schematic

The Money Flow tab on the Reports page draws the whole event as a tree: every revenue source → the pot it feeds → the per-place prize buckets → the profit/loss close-out. Alongside it, a vertical revenue-depletion bar shows how each dollar of revenue is spent — click a segment to jump to that branch. A Model toggle shows the generic structure with no numbers.

Reconcile badges on a node:

Neutral “$X not yet allocated” — money in exceeds money out. Not an error.
Red “Over-allocated $X” — money out exceeds money in.

The close-out node shows both the Funding status and the Projected net figures; it never re-derives them.

Net P&L explains itself

On the Leaderboard Financial tab, hovering the footer Net P&L total opens a panel that decomposes the number bucket by bucket, tagging each contribution:

Tag	Meaning
deliberate	An intentional margin — purse shorted on purpose, mulligan fundraiser proceeds, contest fees kept because the prize came from inventory.
balanced	A self-funded pot that nets to zero.
benign surplus	An unclaimed remainder in a self-funded pot (usually missing scores).
unaccounted	A cash movement with no explanation — worth investigating.

The verdict reads either “Fully explained — $X held back in Prize Allocation” or “$X unaccounted for”.

Note: This figure is built from the per-player financial rows only. Fundraiser contests and sponsor prizes are not in it — for those, use the Reports page, which is backed by the full tournament ledger.

Leaderboard Financial tab

The Leaderboard’s Financial tab is the per-golfer money table. Each row carries what the golfer won and owes; the last columns reconcile that against real payments:

Paid / Due / Settled — see the Registrations & Payments chapter for how these are captured and reconciled.
Contests — a per-golfer column showing what each golfer was charged in self-funded contest entry fees, with a drill-down line per contest. See the Contests chapter.
Total Won, Nassau, Wolf, and Net P&L — prizes plus signed side-game results.

Cross-reference: the Registrations & Payments chapter covers settlement; the Contests chapter covers contest-fee revenue; this chapter covers how it all rolls up into the funding verdict.